1. Introduction

Azores Botanic (“Azores Botanic”, “we”, “us”) is committed to protecting your privacy and personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website or contact us through it, in accordance with the General Data Protection Regulation (GDPR) and applicable Portuguese data protection laws.

By using this website, you agree to the practices described in this Privacy Policy.

2. Data Controller

The data controller responsible for the processing of personal data collected through this website is Azores Botanic.

For any questions related to data protection, you may contact us using the details available on the website.

3. Personal Data We Collect

We may collect and process the following types of personal data:

• Name

• Email address

• Phone number (if provided)

• Company name (if applicable)

• Any information voluntarily submitted through contact forms or email

• Technical data such as IP address, browser type and device information (via cookies and analytics tools)

We do not intentionally collect sensitive personal data.

4. How We Collect Data

Personal data is collected when you:

• Fill in a contact form on the website

• Contact us by email

• Browse the website (through cookies and similar technologies)

All data is provided voluntarily by the user.

5. Purpose of Data Processing

We process personal data for the following purposes:

• Responding to enquiries and contact requests

• Evaluating potential projects or collaborations

• Communicating with users who have contacted us

• Improving the performance and usability of the website

• Complying with legal obligations

Personal data will not be used for purposes incompatible with those described above.

6. Legal Basis for Processing

Personal data is processed on the following legal bases:

• Consent of the data subject

• Pre-contractual steps at the request of the data subject

• Legitimate interests of Azores Botanic, namely communication, service evaluation and website improvement

• Compliance with legal obligations, where applicable

7. Data Retention

Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.

When no longer required, data will be securely deleted or anonymised.

8. Data Sharing and Third Parties

Azores Botanic does not sell, rent or trade personal data.

Personal data may be shared only with trusted third parties where necessary, such as:

• Website hosting and infrastructure providers (e.g. Squarespace)

• Analytics and performance tools

• Professional advisors, where legally required

All third parties are required to comply with applicable data protection laws.

9. International Data Transfers

Some service providers may process data outside the European Economic Area (EEA). In such cases, appropriate safeguards are implemented, including standard contractual clauses approved under GDPR.

10. Data Security

Azores Botanic implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

However, no online system can be guaranteed to be completely secure.

11. Your Rights

Under the GDPR, you have the right to:

• Access your personal data

• Request correction or updating of your data

• Request deletion of your data

• Request restriction of processing

• Object to data processing

• Request data portability, where applicable

• Withdraw consent at any time

To exercise your rights, please contact us using the details provided on the website.

12. Cookies

This website uses cookies and similar technologies to improve user experience and analyse website performance.

For more detailed information, please refer to our Cookies Policy (if applicable).

13. Changes to This Privacy Policy

Azores Botanic reserves the right to update this Privacy Policy at any time. Any changes will be published on this page.

Users are encouraged to review this policy periodically.

14. Contact

If you have any questions or concerns regarding this Privacy Policy or the processing of your personal data, please contact Azores Botanic using the contact details available on the website.